Wednesday, October 21, 2020

Chapel Hill Tennis Club Operations Update October 21


USTA/NCTA N.C. Member Organization of the Year

USTA Southern Section Member Organization of the Year

Valued member,

Thank you for your continued membership, your support and your patience through this COVID-19 Pandemic. I hope you and yours are doing well. All of us, members and staff, have been affected in every aspect of our lives by the current health crisis.  Here at the club, operations have been changing and everything is certainly more challenging for all of us at the club members and staff.  Not the spring, summer and fall we are used to, for sure.  You have been outstanding in your support for the club and outstanding in support of and adherence to new club policies.  We greatly appreciate you and looking forward to the fall season.

As a Reminder – wash hands or use the sanitizer provided by the club, keep a minimum 6ft social distance, bring your own water, and stay safe in all you do.  Do not come to the club if you are sick OR experiencing any of these symptoms:  fever, chills, cough, shortness of breath or difficulty breathing, loss of taste or smell or have been around anyone experiencing these symptoms or who has had a positive test regardless of symptoms.

Alan and The CHTC Team  

Indoor Tennis October 1, 2020 – April 2, 2021

From the Website / All Indoor Tennis Information please click here:

The Following times are open and available for Contract and/or  Pay-as-you-Go Weekly Basis Season and we are looking to sell these courts to Members Only which is why Members Only Contracts will take full precedence ALSO, these courts will be available on a pay-as-you-go-weekly basis IF they are not sold by Contract.  Please see your Member Account Court Scheduler for weekly availability:

Mondays:  1-2:30pm (4 courts) / 2:30-4pm (1 court) / 8:30-10pm (2 courts)

Tuesdays:  10-11:30am (1 court) / 11:30-1pm (1 court) / 8:30-10pm (1 court)

Thursdays:  1-2:30pm (2 courts) /  8:30-10pm (1 court)

Fridays:  11:30-1pm (1 court) / 8:30-10pm (4 courts)

Saturdays:  7-8:30pm (3 courts) / 8:30-10pm (4 courts)

Sundays:  7-8:30pm (1 court) / 8:30-10pm (3 courts)

Here is the procedure for Indoor Contract Purchase:

  1. You must fill out the application completely and submit with payment in full.  Do Not Mail – please bring completed application to Pro Shop with a check or credit card.  919-929-5248

Click here for application:

2.  At this point all Contracts are first come first serve

3.  These contracts are for this season ONLY



Indoor Tennis Ventilation Project / Safety Policies / Operational Rules


Project will begin Tuesday, September 8 and will finish by September 22.

During the construction process we apologize in advance for any noise pollution and other distractions associated with this project.


We are extremely excited to communicate a new Indoor Ventilation Project which is now under contract and will be completed by mid-September. This project consists of ventilation fans and ventilation louvers which allow us to replace the air inside the building with fresh air at a rate of 2 to 5 times per hour!  We believe this fresh air exchange system’s performance exceeds that of similar systems at other indoor tennis facilities in the area. The board has been considering this upgrade for several years. The board recently voted to accelerate the fresh air initiative to help improve the safety indoor court playing conditions. While it is not possible to eliminate all risk associated with playing tennis indoors or outdoors, we believe the new fresh air system will be a positive change in the playing environment.  


In addition the board working with club management is in the process of developing 

the operating procedures of the indoor court play. We expect that changes in the state and local regulations may have some effect on the Indoor facility operations. The one significant change will be a 5-minute decrease in scheduled playing time. This is necessary to provide time for an orderly exit and entry of players from the building.

Below are some of the operating rules we will use to improve the safety of our indoor facility.

-        Entrance will be at the front door

-        Exit will be at the back door

-        No walking to and from courts behind the blue tarps, walking on back side of the court for entry and exit 

-        A buzzer will sound for the end of the session. When the buzzer sounds, you must stop play, collect your belongings and leave the court. The next group can’t enter the building until you leave, so there will be no more continuing play until you see the next group – you have to just leave.

-        Face coverings will be mandatory upon entry and exit

-        During inclement weather, there can be entry and exit at front door, but distancing must be maintained and masks are mandatory as always.

-        No waiting or congregating in the lobby area

-        Keep minimum 6 ft distance from others at all times

 If you have other ideas for consideration that you believe would improve safety or improve efficiency, please let us know.

 Calendar of Events and Court Reservations

 From the Website / Calendar of Events click here:


This is the area to view details on ALL club programming and to enroll in Tennis Clinics with your CHTC Member Account.  If you do not have a CHTC Member Account please click on LOGIN on the website and then REGISTER for an account.  Your member account is also used for online court reservations.

Platform Tennis


We are currently in the process of planning the paddle season which will begin mid November.  The courts are open and people have already begun to play.  If you are interested in joining us this winter for organized platform programming please email Alan OR Rich Green



The Pool and Café are now Closed for the Season and will re-open Mid May 2021.

Guest Policy


The club continues to be Open to Non Members and also Open to Non Members in Lessons / Clinics if space is available.  Please sign in your guests with the Pro Shop during Pro Shop Hours by calling 919-929-5248  or  anytime please email Alan to sign in your guests    We will need full name, phone number and the court you are playing on just in case we need this info.  As a reminder, signing in your guests is mandatory and is club policy so please adhere to this policy and sign in your guests each time.


Also as a reminder here is the current Guest Policy:

Thank you in advance for following your club's guest policies. You are responsible to register all your guests. You must also accompany your guests at all times. You may bring the same tennis guest 2 times per month only. Please sign in all your tennis guests on the guest sign-in sheet located in the pro shop during pro shop hours. After hours, the tennis guest sign-in sheet is located on the table where the on-line reservations computers are located. Tennis guests are $8 per person.

You may bring the same pool guest 6 times per month only. Please sign in all your pool guests at the main entrance to the pool. The pool sign-in sheets are located at the pool check-in shed. Pool guests are $8 per person.

***If you wish to bring more than 6 pool guests at the same time you must email Alan in advance for approval.  There are certain restrictions when bringing more than 6 guests at the same time which will need approval in advance.***

Out-of-town guest privilege is for year-round members only and does not apply to seasonal members

Out of town guests that are staying in your house are free during their stay. Please sign in all your out of town guests and be sure to note that they are out of town guests staying in your house.

Guest pass voucher card

You may pre-purchase a guest pass voucher card consisting of 10 guest passes for just $60 bringing your per person guest fee to only $6 per person. These voucher cards are available through the pro shop.

From the Pro Shop


Hours of Operation:  Weekdays 8am-6pm / Weekends 8am-5pm

Even though the Clubhouse is Closed the Pro Shop is Open taking your phone calls, curbside pick up for all goods and services and racket stringing.


Clubhouse, Fitness, Patio Area, Court Furniture and Coolers


For your safety and the safety of staff, the board voted October 20 and we will not offer the above club services for at least another month.  These policies are again up for discussions and will be included in the Agenda at the next Board Meeting November 17.  Outdoor Pool Bathrooms will remain OPEN.  However, effective Monday, November 16 we will OPEN the Clubhouse Locker Rooms and Bathroom Facilities for one person at a time but the Showers will remain CLOSED.  When we OPEN the Clubhouse Bathrooms November 16 the Outdoor Pool Bathrooms will CLOSE.




As always we are truly grateful for your membership and greatly appreciate your support.

Alan & The CHTC Team

Phone: (919) 929-5248